III. Policy Considerations and Budgetary Needs

1. Policy Considerations

Scholarly Dissemination does not pose a policy dilemma for COHRE, other than the ongoing challenges of cultivating successful partnerships on the campus. However, all fee-based services receive extra attention by UC, particularly income accounts. Moreover, the University has a well-articulated policy about computer use that limits UC computing resources to academic purposes, and expressly forbids using UC computing resources as a front for thir d party organizations. As COHRE develops its strategies, it must consult the MSO at IIR and others to make sure it does not run afoul of these issues. These concerns are not an area of library expertise, which is research support and service. Contr actual and administrative details should be handled by the MSO.

2) Vendor Fees and Surcharges for Document Delivery

a) The following examples show price structures at Information Express, a Palo Alto document delivery firms. If provided with a list of citations, Information Express will obtain articles at the following unit cost. Turnaround is usually one week.

$10 per article (if available at UCSF, UCB, UCD, Stanford)
$8 per article (if available at Stanford's Jackson Library or other private libraries)
$17.50 per article (if out of state document, e.g., federal information from DC)
Rush service is additional.

b) Research could be conducted by Library staff using Lexis/Nexis (flat fee accounts could not be used) and Knight Ridder Information Services (Dialog). We propose an hourly rate of $75 per hour for researcher time plus connect time, database fees, and print/download cost. In general, the upper limit on the cost of these services is approximately $300 per hour (not including researcher time).

Alternatively, we could refer research requests to a private research firm, or to students. CHR, Inc, located in Berkeley, charges $75-100 per hour based on project description. Typical cost for a topic search (e.g., company profile, market analysis) is $300 per topic. Contract packages are available, starting at $5,000 per year, and work is deducted from this balance. These rates are competitive with market norms. (For example Huwe billed his time at a private law firm at a rate of $95 per hour, in 1 988).

c) A premium for IIR Library time should be added for any work performed. We p ropose a $25 fee for each request, and a hourly billing rate of $65 per hour for actual research performed.

3) Budgetary Needs: Short Term

Development and maintenance of digital libraries and fee-based services will require additional support. Failing that, development time and response time will run longer. COHRE will need to weigh the opposing factors of prompt development and response, and the additional overhead cost of new services. For example, the Levine prototype has already incurred 26 hours in markup time, plus 18 hours in systems preparation (web server efforts). The Library staff cannot perform core duties and integrate this new volume of work; The Levine Hypertextbook markup project has shown that this is simply not possible. Therefore, the following list summarizes minimum requirements for this project.

* Programmer/Analyst. At minimum, we will need to find a programmer/analyst who can perform programming (both on the Web server and the digital library) on an hourly basis, up to 20 hours per week. It may be possible to find someone who can offer a percentage of time from a full time position (at Haas, the University Library, or IS&T).

* Text Processing. HTML documents require additional handling (known as "markup"). To reap the benefits of hypertext, much of this work is necessarily manual; automated utilities (e.g, MS Word' HTML add-ons) produce only minimal formatting. We estimate a need for 25 hours per week in HTML markup, depending on COHRE's output. It may be possible to find these hours using The Library's work/study students, which would reduce the hourly need to approximately 20 additional hours per week. 4) Budgetary Needs: Long Term

*Library collections (virtual and print-based) should benefit from COHRE's success. Additional funding for collections would directly support COHRE, and indirectly serve the campus, bringing a double return on investment. CD-Roms, electronic files and d atabases, books and serials should all be considered. Although primary support would go to COHRE, IIR's overall profile as a dynamic member of the campus community would be strengthened.

*Equipment. Depending on growth, it may be necessary to develop an ongoing technology budget that enable The Library to keep pace with developments. This should include full production facilities that are pc-based (e.g., multimedia workstations such as the AV Macintosh, digital camera, scanner, et cetera).

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